ANNUAL MEETING NOTICE FOR
DEER LAKES OWNERS’ ASSOCIATION, INC.
Deer Lakes Members,
Please be advised, the annual membership meeting is next Tuesday, 12/5/23. Please be sure to turn in your proxy BEFORE the meeting, as instructed on the proxy form attached, ALL proxies must be submitted no later than 4PM on the day of the meeting. This means NO proxies will be accepted at the meeting. Any proxies brought to the meeting will be invalid. You may drop your proxy forms at the Fairway office or return them to Mary Wathen via email at firstname.lastname@example.org
At this time, we have not met quorum for the meeting, so it is important for the proxy to be returned.
Please be advised that the Annual Meeting of the Membership has been scheduled for
Tuesday, December 5, 2023. Registration will begin at 5:30 p.m. The meeting will start
promptly at 6:00 p.m. at the Holy Trinity Episcopal Academy Tiger Cafe located at 5625
Holy Trinity Drive, Melbourne, FL 32940.
The purpose of this Annual Meeting will be to hold the Association’s required Annual Members
Meeting, please review the enclosed agenda. At each Annual Meeting the Membership will
elect new Board Members. Anyone interested in serving on the Board should contact Fairway
Management, in writing by submitting the enclosed notice of intent to run form, by Friday,
October 27, 2023, in order to have your name submitted on the ballot. Nominations can be
taken from the floor at the meeting as well, and each candidate will have the opportunity to
address those present. You may submit a standard one page 8 ½ x 11 piece of paper that
explains your biography and anything else you wish to address should you desire. This will
be included with the ballots in the second meeting notice.
Pursuant to Article II, Section 1 (b) of the Deer Lakes Declarations- new committee members
of the Architectural Review Committee will be elected by a majority vote of the Board of
Directors. Anyone interested in serving on the ARC Committee should contact Fairway
Management, in writing, by Friday, October 27, 2023 via email to email@example.com.
Any owners wishing to be part of other committees such as the Finance Committee, Social
Committee, Welcome Committee, or Hearing Committee, please also send your desire to
You can find the notice of intent to run for the Board in the listed notice file below. If you wish to run
for the Board, or the ARC Committee, please let Mary at Fairway Management know by 27 October.
If you have any questions regarding this notice, please call 321-777-7575 or email Mary at
Annual Meeting First Notice