BY LAWS OF DEER LAKES OWNERS ASSOCIATION,
INC.
As amended through September14, 2004
ARTICLE
1 - GENERAL PROVISIONS
1.0 Identity. These are the
By-Laws of DEER LAKES OWNERS ASSOCIATION, INC.,
a
corporation not for profit under the laws of the State of Florida
(hereinafter referred to as the AAssociation@). The Association has been organized for the purpose of administering the operation and management
of a residential subdivision to be known generally as Deer Lakes.
1.1 By-Laws Subject to Other Documents. The provisions of
these By-Laws are
applicable to the Association,
and are expressly subject to the terms,
provisions,
covenants, and conditions contained in the Articles of
Incorporation
of DEER LAKES OWNERS= ASSOCIATION, INC.. (hereinafter
referred
to as the "Articles"), and the terms, provisions, covenants,
and conditions contained in the Declaration.
1.2 Applicability. All Lot Owners, their respective families, invitees,
guests, and lessees are subject to these By-Laws, the Articles and
the Declaration.
1.3 Office. The office of the Association shall be at 100 Parnell Street,
Merritt Island, FL 32953 or at any other place designated from time
to
time by the Association.
1.4 Seal. The seal of the Association shall at a minimum bear the name
of
the Association, the word "Florida",
and the year of incorporation.
1.5 Definitions.
(a) The following terms shall have the meanings as set
forth
below:
(1) Common Expenses - All expenses,
costs and charges of any nature which
are
incurred by the Association in carrying out its functions and purposes.
(2) Declaration - The Declaration of Covenants and Restrictions for Deer
Lakes Subdivision as recorded in Official Records Book 4436 at Page
3687
of the Public Records of Brevard County, Florida,
and any amendments thereto.
(3) Member
- All Lot Owners shall be members of the Association, and no other
persons or entities shall be entitled to membership, except as otherwise
provided herein.
(b) All definitions contained in the Declaration and Articles are hereby
incorporated herein by this reference as though set forth in full herein.
ARTICLE 2 - MEMBERSHIP, VOTING, QUORUM, PROXIES
2.0 Qualification of Members, etc. The qualification of Members, the
manner
of their admission to membership and
termination of such membership, and
the right of
Members to vote, shall be determined by the provisions set
forth
in the Declaration, the Articles and these By-Laws.
2.1
Classes of Membership; Weighting of Votes. The Association's membership
shall be divided into a Class A and a Class B membership and the votes of
the member or members of each such class shall be weighted as provided in
Article I, Section 3 of the Declaration. Whenever reference is made
herein
or in the Declaration to an action being
approved by a majority or other
number or percentage
of votes, voting power or voting interest, the
computation
of whether that number or percentage has been attained shall be
made by weighing the votes of the Class A members and the Class B members as
provided in Article I, Section 3 of the Declaration.
2.2 Quorum. The presence of Members entitled to cast 25% of the votes,
present
in person or by proxy, shall be required
for and shall constitute a quorum at
all meetings
of the Members for the transaction of business, except as
otherwise
provided by law, the Declaration, the Articles or these By-Laws.
2.3 Voting Member, Corporation, or Multiple Ownership of a Lot.
(a) If a Lot is owned by more than one person (other than a Lot owned
by a husband
and wife), then the person entitled
to cast the vote for the Lot shall be
designated
by a voting certificate signed by all of the record owners of the
Lot and filed with the Secretary of the Association. The person entitled to
cast a vote pursuant to such voting certificate shall be designated as the
"Voting Member". An individual owner of a Lot shall be the
Voting Member for
that Lot. Such person shall be
one of the record title owners of the Lot if
the
Lot Owners are natural persons, or the corporate, partnership, or entity
representative of the record title owner. Such voting certificate shall be
valid until revoked in writing or until superseded by a subsequent voting
certificate or until a change occurs in the record ownership of the
Lot.
A voting certificate designating the Voting
Member may be revoked by any
record owner of an
undivided interest in the Lot. If a certificate
designating
the Voting Member is required, but is not on file or has been
revoked,
the vote attributable to such Lot shall not be considered in
determining
whether a quorum is present, nor for any other purpose, and the
total number of authorized votes in the Association shall be reduced
accordingly until such voting certificate is filed.
(b) If a Lot is owned by a husband and wife, they may, but shall not be required
to, designate one spouse as a Voting Member in the manner provided above.
In the event a husband and wife do not so designate
a Voting Member, the
following provisions shall
apply:
(1) If both spouses are
present at a meeting and are able to concur in their decision
upon any subject requiring a vote, either one may cast the Lot vote; or
(2) If both spouses are present at a meeting and are unable to concur in their
decision
upon any subject requiring a vote, they
shall lose their right to vote on that
subject at
that meeting, and their vote shall not be considered in determining whether
a quorum is present on that subject at the meeting (and the total number of authorized
votes in the Association shall be reduced accordingly for that subject
only); or
(3) If only one spouse is present
at a meeting, the person present shall be counted
for
purposes of a quorum and may cast the Lot vote just as though he or she owned
the Lot individually, and without establishing the concurrence of the absent person.
Unless both spouses attempt to cast conflicting votes or unless a spouse
announces
to the meeting prior to or during the
vote on a subject that both spouses are present
at
the meeting and are not able to concur in their decision, then the spouse actually
voting shall be deemed to have had valid authority therefor.
(c) If a corporation, partnership, or other entity (i.e., not a natural person) is the
owner of a Lot, then the voting certificate
as provided for herein shall be executed
(i) by
the president or vice-president thereof and shall be attested to by the
secretary or other officer, if a corporation, or (ii) by the duly authorized partners,
officers, or other representatives, if the Lot is owned by some other
legal entity.
2.4 Voting; Proxies. Votes
may be cast in person or by proxy. All proxies shall be in
writing, shall specifically set forth the name of the Voting Member voting by proxy,
the name of the person authorized to vote the proxy for him, the date the proxy
was
given, the date, time, and place of the meeting
for which the proxy is given, those
items in connection
with which the holder of the proxy may vote if a limited proxy,
and the manner in which the vote is to be cast. The proxy shall be signed by the
Voting Member and shall be filed with the Secretary of the Association prior to
or
at the meeting at which it is to be used. A proxy
shall only be effective for the
specific meeting
for which originally given and any lawfully adjourned meetings
thereof.
In no event shall any proxy be valid for a period longer than ninety (90)
days after the date of the first meeting for which it was given. Every proxy shall
be revocable at any time at the pleasure of the person executing it.
Prior to the
Turnover Date, holders of proxies need
not be Members, but no person other than a
designee
of the Developer may hold more than five (5) proxies. After the Turnover
Date, holders of proxies must be Members. No person other than the Association
Secretary may hold more than five (5) proxies. If another Member holds
more than
five proxies, the Association Secretary
shall count only the first five signed
according
to the date thereon, and the remainder shall be invalid. Where a Lot is
owned by a husband and wife and they have not designated one of themselves as a
Voting Member, a proxy must be signed by both in order to designate a third person
as proxy. Where a Lot is owned by more than one
person (other than a husband and
wife) or by a corporation,
partnership, or other entity, the proxy must be signed
by
the Voting Member.
2.5 Voting. In any
meeting of Members, the Owner of each Lot, subject to the provisions
of Paragraph 2.3 hereof, shall be entitled to cast one (1) vote, except the Developer
shall be entitled to cast five (5) votes for each Lot owned by Developer.
The vote
of a Lot shall not be divisible. All references
in these By-Laws to voting by
Members shall be deemed
to mean voting by Voting Members as described in Paragraph 2.3
2.6 Majority Vote. The acts approved by a majority of the Members present at a meeting
at which a quorum shall have been attained shall be binding upon all
Members for
all purposes, except as otherwise provided
by law, the Declaration, the Article or
these By-Laws.
ARTICLE
3 - ANNUAL AND SPECIAL MEETINGS OF MEMBERSHIP
3.0
Annual Meeting. The annual meeting of the Members shall be held on the date,
at the place and at the time determined by the Board of Directors from time to
time, provided that there shall be an annual meeting every calendar
year,
approximately twelve (12) months after the
last preceding annual meeting.
The purpose of the
meeting shall be to transact any business authorized to be
transacted
by the Members, or as stated in the notice of the meeting sent to the
Members in advance thereof. Unless changed by the Board of Directors, the first
annual meeting of the Members shall be held at 7:00 P.M. on the fourth Wednesday
of the month of January following the year in which
the Declaration is filed;
provided, however, if
that day is a legal holiday, the meeting shall be held at
the
same hour on the next succeeding Wednesday.
3.1
Special Meetings. Special meetings of the Members shall be held on the date, at
the place, and at the time determined by the Board of Directors from time to time.
Special meetings may be called by the President or by a majority of
the Board of
Directors and must be called by the
President or Secretary upon receipt of a written
request
from one-third (1/3) of the Members of the Association. The business
conducted at a special meeting shall be limited to the purpose or purposes stated in
the notice of the meeting.
3.2 Notice of Meeting; Waiver of Notice. Notice of all meetings of the Members, whether
annual or special, shall be given by the President, Vice President,
or Secretary of
the Association, or in the absence
of such officers, by any other officer of the
Association
to each Member unless such notice is waived in writing. Such notice shall
be written and shall state the time, place, and purpose or purposes for which the
meeting is called. Such notice shall be hand delivered or mailed to
each Member not
less than ten (10) days nor more
than sixty (60) days prior to the date set for such
meeting.
An officer of the Association shall provide an affidavit to be included in
the official records of the Association affirming that a notice of the Association
meeting was mailed or hand delivered to each Member at the last address
furnished to
the Association. Notice of a meeting,
if mailed, shall be deemed to be properly given
when
deposited in the United States mail, first class, postage prepaid, and addressed
to the Member at his post office address as it appears on the records of the Association.
Notice of annual or special meetings may be waived by Members before
or after the
meeting and the attendance of any Member
(or person authorized to vote for such Member)
shall
constitute such Member's waiver of notice of such meeting, except when his
(or his authorized representative's) attendance is for the express purpose of objecting
at the beginning of the meeting to the transaction of business because
the meeting is
not lawfully called.
3.3 Adjourned Meeting. If any meeting of the Members cannot
be convene d because a
quorum is not present,
the Members who are present, either in person or by proxy,
may
adjourn the meeting from time to time until a quorum is present. No further
notice of the adjourned meeting is required if the time and place to which the meeting
is adjourned are announced at the meeting at which the adjournment is
taken, provided
that if after the adjournment the
Board of Directors in its sole discretion fixes a new
date
for the adjourned meeting other than the date announced at the meeting at which
the adjournment is taken, a notice of the adjourned meeting shall be given to each
Member not less than ten (10) days nor more than sixty (60) days before
the date
of the meeting. Except as otherwise provided
herein, proxies given for the adjourned
meeting
shall be valid for newly rescheduled meetings unless revoked.
3.4 Chairperson of Meetings. At meetings of the Members, the President of the Association
shall preside. In the absence of the President, the Vice President shall
preside.
If neither is present, the officers of
the Association in attendance shall designate
one
of their number to preside.
3.5 Order
of Business. The order of business at annual meetings of the Members and,
so far as practical, at any other meetings of the Members, shall be:
a. Call to order by Chairman;
b. Quorum determination;
c. Proof of notice of meeting or waiver of notice;
d. Reading of minutes of prior meeting, unless waived;
e. Reports of officers, committees, and employees or agents;
f. Elections;
g. Unfinished business;
h. New business; and
I. Adjournment.
3.6 Minutes of Meetings. The minutes of all meetings of
the Members shall be kept
in a book available
for inspection at any reasonable time by Members of the
Association,
or their representatives duly authorized in writing, and by Board
Members. The Association shall retain these minutes for a period of not less
than seven (7) years.
ARTICLE 4 - BOARD OF DIRECTORS
4.0 Management of Association. The affairs of the Association shall be governed by
a Board of Directors.
4.1 Board of Directors:
a. The Board of Directors shall consist of not less than three (3) nor more
than nine (9) Directors. The initial Board of Directors shall consist
of
three (3) Directors.
b. The initial Board of Directors shall consist of persons designated
by
the Developer, who shall serve until the
Turnover Date unless they are replaced
earlier by
Developer. The Developer shall have the absolute right at any time
and in its sole discretion to remove any Member of the Board of Directors
designated by the Developer and to replace any such Member with another person
to serve on the Board. Removal and replacement of any person designated
by
Developer to serve on the Board of Directors
shall be made by written instrument
delivered to
any officer of the Association, which instrument shall specify
the
name of the person to be removed, and the name of the person designated as
successor to the person so removed from the Board. The removal of any director
and designation of his successor shall be effective immediately upon
delivery
of such written instrument by the Developer
to any officer of the Association,
and shall be
inserted in the minute book of the Association.
c. Within a reasonable time after the Turnover Date, the Developer shall
relinquish control of the Association to an elected Board of Directors, and
the Members shall accept control. The first Board to be elected after the
Turnover Date shall consist of seven (7) persons, who shall serve until
the
annual meeting of 2006. After the Turnover Date,
all persons who serve on
the Board of Directors
must be Members of the Association.
d. At the Turnover Date, the existing Board of Directors shall cause to be
mailed to all Members a form upon which each Member shall be entitled to nominate
up to seven persons for the first elected Director positions including
himself/herself. In order to be valid, the nomination
form must be signed by
each person nominated thereon,
as well as the Member submitting the form.
The nomination
form shall be returnable to the Association within 15 days of
its
mailing by the Association; nomination forms received after said 15 days
shall be null and void and no further nominations may be accepted prior to
voting. The Developer may also nominate seven persons. Within 15 days after
the date upon which nomination forms are required to be received by
the Board
of Directors, the Board of Directors shall
mail to each Member a ballot
containing the names
of each nominee for the Board of Directors. Each Voting
Member
shall be entitled to vote for seven persons for the Director positions.
The ballot shall be signed and dated by the Member. Any ballot not signed by
a qualified Voting Member shall be void. The ballots shall be returned to
the Association Secretary not later than 30 days after the date the
ballot is
mailed. Each ballot shall constitute a
written consent within the meaning of
Section 617.0701,
Florida Statutes, and shall be filed with the minutes of
proceedings
of members. The ballots shall not be effective to elect a Board
of Directors unless ballots properly signed and dated are received from a
majority of Members. The seven persons receiving the greatest number of
votes shall constitute the first elected Board. The Association Secretary
shall tabulate the ballots and provide written notice
to each Member within
10 days after the date established
for the receipt of ballots by the
Association of
the names of the Directors elected pursuant hereto, or if the
number
of ballots received were insufficient to constitute a valid election
of Directors. If the number of ballots received are insufficient to elect
a Board of Directors, the existing Board of Directors, in its discretion,
may call a meeting of Members to elect Directors or may repeat the process
above described until a Board of Directors is elected.
e. The Developer may turn over
control of the Association to the Class A
Members
in its sole discretion by causing all of its appointed Directors to
resign, whereupon it shall be the affirmative obligation of the Members other
than the Developer to elect Directors and assume control of the Association.
Provided at least 60 days' notice of Developer's decision to
cause its
appointees to resign is given to the Members,
neither the Developer nor such
appointees shall
be liable in any manner in connection with such resignations
even
if the Members other than the Developer refuse or otherwise fail to
assume control.
f. The "Turnover Date" is defined as the date upon which the Class B membership
of the Association is converted to Class A membership, as provided in the Declaration.
4.2 Election of Directors. Election of Directors, subsequent
to those designated
by the Developer and
the first elected Board, shall be conducted in the following manner:
a. Election of Directors shall be held at the annual meeting of the Members
of the Association.
b. Not less than 60 days prior to the annual meeting, the Board shall decide
how many directorships shall exist for the upcoming year, within the
range
permitted by the Articles and these By-Laws.
The Board shall nominate one
(1) person for each
vacancy to be filled. Sitting Directors may be nominated
to
succeed themselves. Not less than 45 days before the annual meeting, the
Board shall send written notice to all Members setting forth the date of the
annual meeting, the number of directorships to be elected, the names
of the
slate proposed by the Board, and an invitation
to any interested Member to
nominate himself/herself
for the Board. Any interested Member who wishes to
be
placed on the ballot must give written notice of his/her candidacy to the
Secretary of the Association not less than 37 days before the annual meeting.
Alternatively, a Member may nominate himself/herself as a candidate
at the
annual meeting itself.
c. Not less than 30 days before the annual meeting
the Association Secretary
shall mail a written
ballot to all Members. Voting shall be by written ballot,
which
shall be cast by the Voting Member delivering his/her ballot to the
Association Secretary before or at the Meeting. If any candidate is nominated
at the annual meeting itself, a Voting Member shall be entitled to add that
candidate's name to his/her ballot should he/she desire to do so.
Each Voting
Member shall be entitled to vote for
as many of the nominees as there are
vacancies to
be filled. There shall be no cumulative voting. The number of
nominees
equal to the vacancies to be filled who receive the highest number of
votes shall stand elected.
d. At any time after a majority of the Board is elected by Members other than
the Developer, any Director may be recalled and removed from office with or
without cause by the vote of a majority of all Voting Members of the Association
at a special meeting. A successor may then and there
be elected to fill the
vacancy created. Should the
Membership at such meeting, having removed any
Directors
from office, then fail to elect a successor at such meeting, the
Board may fill the vacancy by majority vote of its remaining members. The
Board shall call a special meeting of the Members to remove a Director within
45 days of the Secretary of the Association being presented by a petition(s)
from 25% percent of the Members of the Association.
The petition(s) shall
state its purpose and the
name(s) of the Director(s) to be removed. The Board
shall
then give notice to all Members of the Association of the petition(s)
and the date and place of the special meeting. If more than one Director is
the subject of the petition, a separate vote shall be taken on each. If the
recall is approved by a majority of the Voting Members, present in person
or
by proxy at the meeting, the recall will be effective
immediately, and the
recalled Director(s) shall
turn over to the Board any or all records of the
Association
in his/her possession within 72 hours after the meeting. No
person
who has been removed as a Director may serve again as a Director for
at least one year from the date he/she was removed from office.
e. If the office of any Director becomes vacant by reason of death, resignation,
retirement, or disqualification, a majority
of the remaining Directors, though
less than a quorum,
shall choose a successor who shall hold office for the
balance
of the unexpired term of office. The election held for the purpose of
filling any such vacancy may be held at any regular or special meeting of the Board.
4.3 Resignation. Any Director may resign at any time by sending a written
notice of such resignation to the office
of the Association, addressed to the
President or
Secretary. Unless otherwise specified therein, such resignation
shall take effect upon receipt thereof by the Association. The acceptance of
a resignation shall not be required to make it effective. Commencing with the
organizational meeting of any newly elected Board of Directors, seven
consecutive absences, unless expressly excused by
resolution of the Board,
shall automatically constitute
a resignation from the Board of Directors.
No Director
shall continue to serve on the Board should he be more than
30
days delinquent in the payment of any Assessment. Such delinquency shall
automatically constitute a resignation from the Board. All of these
regulations are self-operating and shall become effective immediately upon
the happening of the event or the passage of the time provided for herein.
4.4 Term. Except as provided herein to the contrary, the
term of each Director's
service shall
extend until the next annual meeting of the Members and subsequently
until his successor is duly elected and has taken office, or until he is removed
in the manner elsewhere provided herein.
4.5 Regular Meetings. Regular meetings of the Board may be held at such time and
place as shall be determined from time to time by a majority of the
Directors.
Notice of regular meetings shall be delivered
to each Director, personally or
by mail, telephone,
facsimile or e-mail, at least 5 days prior to the day named
for
such meeting, unless notice is waived.
4.6
Special Meetings. Special meetings of the Board may be called by the President,
and must be called by the Secretary upon the written request of 2/3 of the
Directors. Not less than 10 days' notice of a special meeting shall
be given to
each Director, personally or by mail,
telephone, facsimile or e-mail, unless
notice is
waived, which notice shall state the time, place, and purpose or purposes
of the meeting.
4.7
Waiver of Notice. Any Director may waive notice of a meeting before or after
the meeting, and such waiver shall be deemed equivalent to the giving of notice.
Attendance by any Director at a meeting shall constitute a waiver of
notice of
such meeting, except when his attendance
is for the express purpose of objecting
at the beginning
of the meeting to the transaction of business because the meeting
is not lawfully called.
4.8
Quorum. A majority of the Directors of the Association, duly qualified and holding
the office of Director, shall constitute a quorum at all meetings of the Board of
Directors and shall be required for the transaction
of business, except as otherwise
provided by law,
the Declaration, the Articles or these By-Laws.
4.9
Adjourned Meetings. If at any meeting of the Board of Directors there is less
than a quorum present, the majority of those present may adjourn the meeting
from time to time until a quorum is present. At any adjourned meeting
any
business that might have been transacted at
the meeting as originally called
may be transacted
without further notice.
4.10 Action by
Directors Without a Meeting. Any action which may be taken at a
meeting of the Directors may be taken without a meeting, provided that consent
in writing setting forth the action so to be taken is signed by all of the
Directors and is filed in the minutes of the proceedings of the Board.
The action shall take effect as of the date specified
in the written consent.
4.11 Presiding
Officer. The President of the Association shall be the presiding
officer at the Directors' meetings. In the absence of the President, the
Vice-President shall preside. If neither is present, the Directors present
shall designate one of their number to preside.
4.12 Order of Business. The order of business at Directors meetings
shall be:
a. Call to order
by presiding officer;
b. Quorum determination;
c. Proof of notice of meeting or waiver of notice;
d. Reading of minutes of prior meeting, unless waived;
e. Reports of officers, committees, and employees or agent;
f. Resignations and elections of Officers if applicable;
g. Unfinished business;
h. New business; and
I. Adjournment.
4.13 Minutes of Meetings.
The minutes of all meetings of the Board of
Directors
shall be kept in a book available for inspection at any reasonable
time by Members of the Association, or their representative duly authorized
in writing, and by Directors. The Association shall retain these minutes
for a period of not less than seven (7) years.
4.14 Compensation. No Director shall receive compensation for serving
in such
capacity; however, this shall not
be construed to preclude a Director from
serving
the Association in any other capacity (other than as an Officer)
and receiving compensation therefor. The compensation of all employees
of the Association shall be fixed by the Board of Directors.
4.15 Powers and Duties. Except as otherwise provided herein, by law,
by the
Declaration, or by the Articles, all
of the powers and duties of the
Association shall
be exercised by the Board of Directors.
4.16
Place of Meetings. Notwithstanding anything contained herein to the
contrary, any meeting of the Members or Directors may be held at any
place within the State of Florida.
4.17 Proviso. Notwithstanding anything contained herein to the contrary,
the Directors shall not have the right or authority to do any act or
take any actions wherein the same would limit, modify,
or abridge the
rights, privileges, and immunities
of the Developer or of the
construction lender or
its assigns in the event the construction lender
has
taken control of the project by foreclosure or deed in lieu of foreclosure.
4.18 Committees.
a. The Board may by resolution create any committees
and invest such
committees with such powers
and responsibilities as the Board shall
deem advisable,
except as may be prohibited by law.
b. Notwithstanding anything contained herein to the contrary, no
committee created by the Board of Directors shall have the power to
determine annual or special Assessments payable by the Lot Owners to
meet the expenses of the Association.
ARTICLE 5 - OFFICERS
5.0 Generally. The Officers of the Association shall be
a President, one
or more Vice Presidents,
a Secretary, and a Treasurer, all of whom
shall
be elected annually by the Board of Directors at its annual
organizational
meeting and who may be peremptorily removed by a
majority
vote of the Directors at any meeting. The Board may from
time
to time elect other officers and designate appropriate powers
and
duties to them. Officers need not be Members of the Association
or the Board of Directors except as specifically provided herein.
5.1 President. The President shall be the chief executive officer of the
Association. He shall have all of the powers and duties which are
usually vested in the office of president of an association. The President
shall be elected from among the members of the Board
of Directors.
5.2 Vice President. The
Vice President shall, in the absence or disability
of
the President, exercise the powers and perform the duties of the
President. He shall also generally assist the President and exercise
such other powers and perform such other duties as shall be prescribed
by the Directors or the President. The Vice President shall be elected
from among the members of the Board of Directors.
5.3 Secretary. The Secretary shall keep the minutes of all
proceedings of
the Directors and the Members.
He shall attend to the giving of all
notices to
the Members and Directors and other notices required by law.
He
shall have custody of the seal of the Association and shall affix it
to instruments requiring the seal when duly signed. He shall keep the
records of the Association, except those of the Treasurer, and shall
perform all other duties incident to the office of secretary of an
association and as may be prescribed by the Directors or the President.
5.4 Treasurer. The Treasurer shall have custody of all property
of the
Association, including funds, securities,
and evidences of indebtedness.
He shall keep books
of account for the Association in accordance with
good
accounting practices, which, together with substantiating papers,
shall be made available to the Board of Directors for examination at
reasonable times. He shall prepare and submit an annual report and
such other treasurer's reports as are required by the Board of Directors
at reasonable intervals and shall perform all other duties incident
to
the office of treasurer of an association and
as may be prescribed by
the Directors or the President.
All monies and other valuable effects
shall be kept
for the benefit of the Association in such depositories
as
may be designated by a majority of the Board of Directors.
5.5 Compensation. No Officer shall receive compensation for serving in such
capacity; however, this shall not be construed to preclude an Officer
from serving the Association in other capacities (other than as a Director)
and receiving compensation therefor. The compensation of all employees
of
the Association shall be fixed by the Board of
Directors.
5.6 Resignations. Any Officer
may resign at any time, by sending written
notice
of such resignation to the President or Secretary. Unless
otherwise
specified therein, such resignation shall take effect upon
receipt
thereof by the President or Secretary. The acceptance of a
resignation
shall not be required to make it effective.
ARTICLE 6 - FISCAL MANAGEMENT; COMMON EXPENSES
6.0 The provisions for fiscal management of the Association set forth
in Articles V and VI of the Declaration shall
be supplemented by
the following provisions:
6.1 Budget. The Board of Directors shall from time to time,
and at
least annually, prepare a budget for
the Association in order for
the Association to
fulfill its duties and functions, and determine
the
amount of Assessments payable by the Members to meet the budget.
In addition to annual operating expenses, the budget shall include
reserve accounts for capital expenditures and deferred maintenance.
The purposes of such accounts shall include, but not be limited to,
periodic maintenance, repair, and improvements to and replacement of
Common Property and all other property which the
Association is obligated
to maintain. The budget
shall be adopted upon a majority vote of the
Directors
present at a meeting of the Board at which a quorum is attained.
6.2 Assessments. Assessments shall be made against the Members as provided
in the Declaration. Initially, annual Assessments shall be payable in
one annual installment. The Board shall notify the
Owners of each Lot of
the amount and the date which
the Assessments are payable; the place of
payment
of annual Assessments shall be uniform. The Board may also
authorize
payment of annual assessments on a quarterly or monthly basis,
payable
in advance on the first day of each period of the year for which
the Assessments are made. If annual Assessments are not made as required,
Assessments shall be presumed to have been made in the amount of the last
prior Assessments, and such Assessments shall continue to be due until
changed by amended Assessments. In the event the
annual Assessments
prove to be insufficient, the
budget may be amended at any time by the
Board of
Directors and special Assessments may be levied.
6.3
Depository; Withdrawals. The depository of the Association shall be such
financial institution or institutions as shall be designated from time to
time by the Board of Directors and in which the monies of the Association
shall be deposited. Withdrawal of monies from such accounts shall be
only
by checks signed by such persons as are authorized
by the Board. Should t
he Association employ a management
firm or managing agent, and should in
the course
of such employment said management firm or managing agent be
charged
with any responsibilities concerning control of any of the funds of
the Association, then and in such event, any such agreement with such a
management firm or managing agent pertaining to the deposit or withdrawal
of monies shall supersede the provisions hereof during the term of any
such
agreement. All sums collected by the Association
from Assessments or
contributions to working capital
or otherwise may be commingled in a single
fund
or divided into more than one fund, as determined by a majority of the
Board of Directors.
6.4
Audit. An audit of the accounts of the Association may be made from time
to time as directed by the Board of Directors. A copy of any audited report
received as a result of an audit shall be furnished to each Member of the
Association not more than thirty (30) days after receipt by the Board.
6.5 Fidelity Bonds; Proviso. Fidelity bonds may be required
by the Board from
all Directors, Officers,
employees, and agents of the Association handling,
controlling,
disbursing, or otherwise responsible for the Association's
funds,
and from any contractor handling or responsible for the Association's
funds. The amount of such bonds shall be determined by the Directors, in
accordance with the provisions of the Declaration.
6.6 Fiscal year. The fiscal year of the Association shall begin on the
1st day
of January and end on the 31st day
of December of each year; provided, however
the
Board of Directors, in its sole discretion, is expressly authorized to
adopt a different fiscal year.
6.7
Acceleration of Payment of Installments of Assessments. If a Member shall
be in default in the payment of an installment of any Assessment, the Board
may accelerate the remaining installments for the fiscal year upon notice
thereof to the Member and, thereupon, the unpaid balance of the Assessment
shall become due upon the date stated in the notice,
but not less than ten
(10) days after the delivery
of or the mailing of such notice to the Lot
Owner.
Non-payment of assessments when due shall be subject to enforcement
as provided in the Declaration.
6.8 Accounting Records and Reports. The Association shall
maintain accounting
records in the State
of Florida, according to the generally accepted
accounting
practices, consistently applied. The records shall be open to
inspection
by Members of the Association and institutional mortgagees or
their
representatives duly authorized in writing at reasonable times.
6.9 Application of Payment. All payments made by a Member shall be applied
as provided in these By-Laws and in the Declaration or as otherwise
determined
by the Board.
6.10 Violation by Member; Remedies. In the event of a violation (other
than
the nonpayment of an Assessment) by
a Member of any of the provisions of
the Declaration,
the Articles, these By-Laws, or any Rules and Regulations
adopted
pursuant to the same, as the same may be amended or added to from
time to time, the Association through its officers is hereby authorized to
take such actions to correct the violation as are provided in the Declaration.
6.11 Liability of Lot Owners. Each Member shall be liable
for the expense of any
maintenance, repair,
or replacement rendered necessary by his act, neglect,
or
carelessness or by that of his family or his or their guests, invitees,
employees, agents or lessees. Such liability shall include any increase
in insurance rates occasioned by such act, neglect, or carelessness.
Nothing herein contained, however, shall be construed so as to modify
any
waiver by insurance companies of rights of subrogation.
The expense of
any maintenance, repair, or replacement
required, as provided herein, shall
be charged to
said Member as a special assessment, which shall also be a
lien
against that Member's Lot with the same force and effect as any other A
ssessment.
6.12
No Waiver. The failure of the Association or of a Member to enforce any
right, provision, covenant, or condition, which may be granted by any of
the provisions of any of the Articles, Declaration or in these By-Laws, as
amended, shall not constitute a waiver of the right of the Association
or
Member to enforce such right, provision, covenant,
or condition in the future.
6.13 Acquisition
of Lots. At any foreclosure sale of a Lot, the Board may
acquire in the name of the Association, or its designee, the Lot being
foreclosed. The term "foreclosure", as used in this Section, shall mean
and include, but not be limited to, any foreclosure of any lien, including
a lien for Assessments. The power of the Board to
acquire a Lot at any
foreclosure sale shall never
be interpreted as a requirement or obligation
on
the part of the Board or of the Association to do so at any foreclosure
sale, the provisions hereof being permissive in nature and for the purpose
of setting forth the powers of the Board.
6.11 Default in Payment of Any Assessments; Lien. In the event of a default
by a Member in the payment of any Assessment or any other charge
levied by the Association, the Association shall have all rights and
remedies as set forth in the Declaration and in
addition, all rights
and remedies as provided by
law. The liability of the Member shall
include liability
for a late charge to be determined by the Board,
reasonable
attorneys' fees, and for court costs incurred by the
Association
incident to the collection of such Assessment or the
enforcement
of its lien. If the Association elects to enforce its
lien
by foreclosure, the Member shall be required to pay a reasonable
rental for the Lot, pendente lite, to be fixed by the Board, and the
Association shall be entitled to the appointment of a receiver to
collect same. Nothing herein contained shall be construed to limit
the rights of the Association as provided for in the Declaration,
Articles or otherwise in these By-Laws, as amended.
6.12 Tax Election. The Association shall file the necessary
annual election
to become a "homeowners
association" as defined in the Internal Revenue
Code
of 1986, Section 528, or similar provisions of corresponding law
subsequently enacted, exempt from income tax as therein provided.
The Association shall be operated at all times to maintain its eligibility
for tax-exempt status.
ARTICLE 7 - ROSTER OF MEMBERS
Each Member shall file with the Association a copy of the
deed or other
documents evidencing his ownership.
The Association shall keep a membership
book containing
the name and address of each Member. The Association shall
maintain
such information. The Association may rely upon the accuracy of such
information for all purposes until notified in writing of changes therein as
provided above. Only Members of record on the date notice of any meeting
requiring their vote is given shall be entitled to notice of and to
vote at
such meeting, unless prior to such meeting
another person shall produce
adequate evidence,
as provided above, of his interest and shall waive in writing
notice
of such meeting.
ARTICLE 8 - PARLIAMENTARY RULES, ROBERTS RULES OF ORDER
Parliamentary Rules, Roberts Rules of Order (latest edition) shall govern
the
conduct of the Association proceedings
when not in conflict with the Articles,
Declaration,
By-Laws of this Association, as amended or the laws of the
State
of Florida.
ARTICLE 9 - AMENDMENTS TO BY-LAWS
9.0 These By-Laws may be altered, amended, or rescinded only in the
following manner:
9.1 At any time the Developer's designees constitute a majority of
the Board's Directors, the By-Laws may be amended by the majority
vote of the Board of Directors.
9.2 At any time the Developer's designees do not constitute a majority
of the Board's Directors, a resolution adopting a proposed amendment
to
these By-Laws may be proposed by either the Board
of Directors acting
upon a vote of the majority
of the Directors, or by 33% or more of the
Members,
whether meeting as Members or by instrument in writing signed
by
them. Upon any amendment or amendments to these By-Laws being proposed
by said Board of Directors or Members, such proposed amendment or amendments
shall be transmitted to the President of the Association or other Officer
of the Association in the absence of the President, who shall thereupon
call a special meeting of the Members of the Association
for a date not
sooner than 20 days nor later than
90 days from receipt by him of the
proposed amendment
or amendments. It shall be the duty of the Secretary
to
give each Member written or printed notice of such special meeting,
stating the time and place thereof, and describing or reciting the proposed
amendment or amendments. Said notice shall be mailed not less than 14 days
nor more than 30 days before the date set for such special meeting.
If mailed, such notice shall be deemed to be properly
given when deposited
in the United States Mail,
addressed to the Member at his post office
address
as it appears on the records of the Association, the postage
thereon
being prepaid. Any Member may, by written waiver of notice signed
by such Member, waive such notice, and such waiver, when filed in the
records of the Association, whether before or after the holding of the
meeting, shall be deemed equivalent to the giving of such notice to
such
Member. At such meeting, with a quorum present
in person or by proxy,
the amendment or amendments
proposed must be approved by not less than
a majority
of the Voting Members in order for such amendment or amendments
to become effective. Thereupon, such amendment or amendments shall be
transcribed and certified in the minutes by the President and Secretary
of the Association as having been duly adopted.
9.3 Notwithstanding anything to the contrary hereinabove
set forth,
no amendment of these By-Laws
which shall abridge, modify, eliminate,
prejudice,
limit, amend, or alter the rights of the Developer as set
forth
in the Declaration may be adopted or become effective without
the
prior written consent of the Developer. No amendment shall be
made
that is in conflict with the Articles of Incorporation or the
Declaration.
ARTICLE
10 - INDEMNIFICATION
The Directors and
Officers of the Association shall be indemnified
by
the Association pursuant to the indemnification provisions of
Article
15 of the Articles of Incorporation, which by this reference
are
incorporated herein and made a part hereof.
ARTICLE 11 - RULES AND REGULATIONS
11.0 As to Common Areas. The Board may, from time to time, adopt
or amend previously adopted Rules and Regulations governing the details
of the operation, use, maintenance, management,
and control of the
Common Areas and any facilities
or services made available to the Members.
11.1
Rights of Developer. Notwithstanding anything to the contrary
hereinabove set forth, no rule or regulation may be adopted which would
abridge, modify, eliminate, prejudice, limit, amend or alter the rights
reserved to the Developer in the Declaration, Articles of Incorporation,
these By-Laws, or Rules and Regulations.
ARTICLE
12 - CONSTRUCTION
12.0 Gender Whenever
the masculine singular form of pronoun is used
in
these By-Laws, it shall be construed to mean the masculine, feminine,
or neuter, singular or plural, wherever the context so requires.
12.1 Severability. Should any of the provisions contained herein
(or portion thereof) be void or be or become unenforceable at law or
in equity, the remaining provisions of this instrument
shall, nevertheless,
be and remain in full force
and effect.
12.2 Conflict. If any irreconcilable
conflict should exist, or
hereafter arise,
with respect to the interpretation of these By-Laws
and
the Declaration or Articles of Incorporation, the provisions of
the Declaration or Articles of Incorporation shall prevail.
12.3 Captions. The captions herein are inserted only as a matter
of convenience and for reference, and in no way define, limit or
restrict the scope of these By-Laws or the intent of any provisions
hereof.
Continued to page 18 ...
The foregoing were adopted as the By-Laws of
DEER LAKES OWNERS ASSOCIATION, INC.,
a corporation not for profit established under the
laws of the State of Florida,
at
the first meeting of the Board of Directors
on the
11th day of October, 2001.
_____________________________
John H. Moynahan Jr., Director
_____________________________
Susan M. Moynahan, Director
_____________________________
Lisa F. Woods, Director
DLbylaws